No organization can function a single day without a well-defined itinerary. Only a streamline workflow can help a business prosper and achieve maximum efficiency. The evolving business processing technology is committed to delivering the best possible solution for all the organizational needs. Now almost every industry has adopted the workflow management software to increase their productivity. It takes the burden off the staff of doing repetitive tasks, enabling them to concentrate better on the core objectives of the business. It reduces wastage of time, money and critical resources.

Every year there are new workflow automation trends, providing better solutions to enhance the automation of our business operations:

MOBILITY

There is an increasing demand for such software and applications, which allow the information to be accessed from anywhere and anytime. Which is why more and more companies are opting for cloud-based applications.

RAPID RESPONSE

In this hi-tech and fast-paced world, no one likes to wait. Consumers would be attracted to responsive service providers. Workflow management software of today should be able to resolve consumer’s queries in real-time communication.

INTEROPERABILITY

Businesses are looking for such resources and tools that can easily integrate with one another and with real-time communication, and seamless data sharing facilitate secure collaboration.

If this would be your first time adopting a workflow management software or you wish to replace the existing one, make sure you keep the following aspects into consideration before making a purchase:

Your organization’s requirements:

Every organization and business will have their objectives, attaining which means fulfilling different sets of requirements. Workflow Management Software like VisualCron that can perform more than 100 tasks for different technologies at an affordable price.

Ease of use:

A workflow management software should not interrupt in the current processing of operations. The software should be able to integrate smoothly with the existing tools. Also, the software should be user-friendly. It shouldn't require your staff to have proficient programming skills. Visualcron provides automation via an easy to use interface that doesn't need users to have additional programming skills.  

Implementation:

An increasing number of organizations are opting for cloud-based software implementation owing to its low cost, scalability, and flexibility. But you should make a decision, per your organization’s suitability. VisualCron provides both on-premise as well as cloud-based deployment which can be accessed from any web or mobile browser.

Budget:

Ultimately, all your purchase consideration boils down to how much you are ready to pay for enhancing the efficiency of your business processing? VisualCron has a transparent pricing policy and offers price depending upon your organization's requirement.

Regardless of the size of your business, implementing workflow management system is no longer an option but rather a necessity to ensure efficiency and longevity. VisualCron workflow management software is a business-friendly solution that facilitates efficient data, task and document management with their customer-driven development approach at an affordable price.

Be it the document management or email, everything in an organization requires a smooth and timely management. It helps to keep the things run pretty smooth and error free. The dependency on the employees that are hired to take care of simple job management tasks consumes so much of the resource that can be used elsewhere. In the age of technology, if the manual dependency becomes the question, there is a need for workflow  management software. A workflow management software is nothing but a piece of well coded software that is capable of triggering the predefined tasks and maintain their hierarchy. It is a well defined work platform that has some advanced features. These features go hand in hand with the task management and contributes a lot to the CRM structure of the organization. While it is particularly designed for the non technical users, it does contain the technical advanced features that can be handled by the IT department of your organization. The great thing about it is that almost everyone is capable to work on the same platform while retaining their limited rights that are been assigned by the administrator.

The simplicity in design adds to the ease of using the software platform. Once the software is introduced in the enterprise, a basic training can be provided to the employees on its usage. The software usually comes with the manuals and guides that one can easily rely upon. For advanced troubleshooting, the technical support of the manufacturer is the option. It easily gets integrated by your windows program and runs very efficiently. The Interface resembles as that of the outlook, so you would not have to dig deep down to understand it.

The communications are simplified to a great extent. In an organizational setup, it is far better to communicate virtually than personally. It saves a lot of time and prevents the hassle of surprisingly shocking someone at the desk. With the ease of sitting at your desk, you can use the chat and messaging tools that would easily let the person know that you are online or offline. The files can be shared and retained for future use. The people who are in your circle can also access those files in the event of necessity.

Workflow Management Software powers up the HR department of your organization. With so many responsibilities, HR of any organization tend to produce error. This can easily avoid those situation. Now, HR can easily manage the employee and salary data so that there would no miscommunication and queries. The data reports can also be generated and emailed in bulk to various departments and employees at the same time.

The analytical tools are very important to run any business. The workflow management software comes with the integrated tools that provides you the insights on various areas like employee workflow, task pendency, client transactions and various other options. This would let you run your business smoothly and implement the necessary products and policies by analysing the model.

Business runs on the numerical approach and when we seriously sit and talk about it, we find that the tasks and processes are so huge in numbers that one cannot easily handle each and every thing on his own. You have to hire a huge team of employees that work for your enterprise and handles these tasks in an efficient way. Over the period of time, it has been realized that not every business is capable enough to optimize business workflow through manual approach and this is where the Automation came into its role.

Workflow management software is a software that can handle multiple programs and tasks on the basis of user defined rules in it. Here are the four ways it has evolved the application workflow in the enterprises.

1. Tasks For Everything

A workflow management software like Visualcron is built with multiple technologies imbibed into its interface so that it can handle the tasks and processes structures efficiently without affecting the hierarchy. It goes pretty smoothly with all the versions of windows.

2. Save Time and Money

The money and time are the two aspects that carries a huge amount of importance in any business. Most of the business are targeting towards growth while optimizing the cost and time. What can be better than the fact that a Workflow Management Software can handle the tasks done by employees in a way efficient manner?

It is true that not every other task can be performed using it and manual interaction is definitely required. However, this is the whole idea of the workflow automation software. And every other task that can be performed by the software cuts out the hassle for employees. This way, they can efficiently consume time and hence, the business can consume the cost on other aspects like employee management and welfare.

3. Extended Logging Capability

Now, for all the virtually operated tasks, the human presence does not matter much. Even when your employees have left the office, the tasks keep executing in the background  provided that these are already been added or trigger by the user with the predefined end and start time. With this, the error logs will keep the track of failed processes and you can re-execute them or work on them later.

4. File Functions

Various file functions like copying, pasting, deleting and etc. takes a huge amount of time when done during the working hours. It can be easily left for the day end by setting the relevant triggers. In this manner, work would go on efficiently without creating issues.

Workload software carries the efficiency of handling and monitoring multiple business processes and thus prevents the hassles of manually navigating them. The documents reside on virtual platforms in any business work environment and with this, the paper work can be eliminated to a large extent. Workload software can easily be used to modify and execute various file functions. As business keeps evolving, the workload software automatically integrates with its functions and hierarchy and performs at its optimum capability. You need not to learn the programming languages to adapt to these features.

The resources of the business are consumed in an optimum fashion when the workflow software is introduced. It automates the processes and takes away the pain of manually managing every other task. Some tasks definitely require the human indulgence and efforts and such tasks are not recommended for automation. However, a vast selection of processes just run on execution and killing and a workload software like VisualCron adapts good to them.

The rules can set up on priority and even after the shift hours, the software keeps working and deliver the data. In an enterprise there are various management tasks like employee database report generation, virtual communication using instant messaging. These features are pre built in the workload software and makes the report generation and communication effective.

For job assignment or task allotment, the workload software is very useful. It can assign priorities, permissions and task notifications to the employees and runs the workflow smoothly in any work environment.

The scripts are executed for the file transfer protocols and with the use of workload software, these executions can be defined one time. We understand how important your data is. This software specifically serves for backing up your data on regular intervals of time.

Custom time can be allotted for the file triggering and even the registry can be managed remotely. Event logs are generated and auto emailing feature is serving the enterprises. Functions like system startup, shutdown, RSS triggering and even the remote file triggering is included in its features.

Extended logging is one feature that is very beneficial. It is understandable that a user can only work within his shift timings. Continuing the task from scratch or pausing it would not benefit the processes. Extended logging keeps the tasks running even after the employee's absence and automatically stops when the tasks are done. What can be more beneficial if all such features are built in within the price effective workload software.

The term management in an organization gives the idea of various processes that run all the time. The processes are associated with the workflow structure of the business and employees are responsible for handling them. The growth of any organization depends on the efficiency of these processes. The IT resources are no less when it comes to handle the data structure. However, it is  not sufficient enough to bring out the fast and absolute results. Software process automation is the modern strategy that tackles these challenges and brings out the expected results. It is a workflow system or a platform that is based on software user interface. The tasks, processes and relevant trigger functions can be added therein and rest would be handled by the software itself. Let's discuss few benefits of it in brief.

1. Record maintenance

Maintaining employee records or any specific work time record is a crucial step in the management. It is a form of backup system that can be referred in the event of emergent information collection. Record maintenance also keeps the data channelised and systematic and prevents the potential error that are bound to happen during the worktime. The HR department of any organization can use the process automation software for these tasks and easily maintain the records.

2. Consistent productivity

Unlike human beings, a software runs on the designed interface and has no such time limit to put an end or stop. The software is capable of remembering all the added functions and triggers and provides the timely responses. In terms of productivity, it does its job very well and does not ask for much in return. A weekly overview by few IT professional is enough to keep it good and bug free.

3. Helpful Insights

Insights play an essential role in putting the conclusions. It is a necessary tool to predict the growth and strategies in any organization. The automation software comes with the built in analytical tool that can provide the necessary and effective insights so that you can easily track the workflow in your organization.

4. Ease of communication

No process can be carried out efficiently without the human interaction. We are not machines and there are times when communications become very essential. The automation software handles the processes very well while provides various communication tools so that employees can chat and talk with each other without making manual efforts to do so.

5. Effective Job Assignments

Job are needed to be assigned to the employees in the organizational environment.  Doing it manually requires a big team that would consume resources. A software automation handles the process of task assignment quite smoothly while eliminates that chances of errors. The regular notifications pop up and keep them alert for all the time.

The business works on several internal and external parameters in an organization. Keeping the track of each and every process and workflow needs a management software. ERP i.e. Enterprise Resource Planning softwares are adopted by various organizations to automate and manage the tasks and processes. ERP systems can be easily customized and merges various business processes efficiently. It comprises of applications that maintain distinct data structure on a common software platform. However, it needs an effective implementation. Let's discuss some challenges you might face while implementing it in the organization.

Requirements and Choice of ERP system

Choosing the ERP system is a critical step and should be taken carefully as it would serve the organization for coming years. You need to understand the work and activity structure, business processes, finance aspects of your organization before making the decision. You may go through the following checklist for the same.

1. Is this workflow management software compatible with the competitive aspects of the organization?

2. Does it provide tools to handle all the organization structures and processes?

3. Are you getting a better alternative workflow management software at similar cost?

4. Is the software globally appreciated and used by the organizations?

5. Does the software provide technical support and backup assistance?

Hiring the professionals

A professional business management consultant is required to give a second opinion after identifying the business structure of your organization. He would be a source of information on the best available ERP solutions and their implementations. Since the ERP system would ultimately come in regular usage, the technical team should be well capable of understanding the software structure, its customizations, troubleshooting, and management. A team of trainers who have a good knowledge of the ERP is required to train employees with software features and methods.

Introducing the ERP system

It does take the time to adopt a new change in every organization, and same is the case with workflow management software or ERP systems. The employees may not be able to cope up in the beginning. However, with the appropriate training sessions and regular guidance, they would ultimately get to use it efficiently. The projects, files, and databases would require a shift from the old data management system to the new ERP system. A regular backup and system testing are the important steps that need to be performed.

ERP systems or workflow management software plays a vital role and is a necessary tool in the organization. With the adequate amount of focus in implementation, it optimizes the analytic business model and helps serving to its growth aspects.

Workflow automation is a software that helps in integrating different business processes that are involved in the running of a business. It includes some steps- from the entry of the first number to the final product. It helps in integrating these steps into a cohesive whole. Here are some of the long term advantages of Workflow Management Software (WMS) software:-

Reduction in the number of errors and guarantee that tasks won’t go off track

One of the major advantages of utilizing workflow automation is that it helps clients to minimize errors and ensure that tasks don’t go off track. So, there will be no delay in work delivery from your employees due to gaps in communication. For instance, you may be facing some issues in the hiring process. VisualCron’s automated process ensures that once the HR receives the interview results, he is prompted by the system to send the offer letter. In case he doesn’t send the letter before a specific deadline, his supervisor will get notifications from the system.

Efficiency level of clients will improve, and they will complete their tasks on time

WMS automation comes with an in-built oversight mechanism which helps in improving staff efficiency and accountability. You will be able to keep a track of what is going on and find the problems that your employees are facing. As a result, they will become more effective and will complete the tasks assigned to them on time.

Staff will manage their work on their own

Once you start using VisualCron’s WMS software, all your employees will have a clear idea of their responsibilities If their work is not completed on time, your managers will receive a notification. They won’t have to manage employees directly. Rather they will keep a track of the progress in work. Your staff won’t have to waste their time to update status requests either. Rather, a manager will oversee the entire workflow process and keep a track of what is going on at the group level.

Marked improvement in internal communication

WMS helps in improving internal communication. As a result, there will be a reduction in your employee turnover. One of the major reasons why employees leave a company is their communication gap with the management. Workflow automation will automate the internal communication within your company. So, none of your employees will have to remind the next person in a chain of events that his turn has come

VisualCron’s Workflow Management Software is a tool that has been developed to create a well coordinated work atmosphere by ensuring efficient data, task as well as document management. Our main aim is to reduce your dependency on non technical users and organize workflows within a completely automatic user interface. We offer users configurable rights of access for controlling Data Management, Security & Administration. If you need a for a third party integration, you can make use of our ultramodern adapters like Outlook, Sharepoint and Active Directory. Some of the unique characteristics of our software are mentioned below:-

Quick and uncomplicated setup

Our WMS software will utilize the drag and drop Workflow Editor and Excel pattern business rules and forms. This will ensure a smooth setup within a short time span. Its Microsoft Outlook type graphical interface will help you to make a hassle free adoption. It is integrated with SharePoint Embedded Data, Document Management, Microsoft Active Directory and Microsoft Dynamics.

Simplified HR tasks

VisualCron’s WMS software will help your HR team to handle entire reporting and analytics for workflow management in an effective manner. We have added cloud deployment and on-premise options to the software. So, you can have access from any mobile or browser.

Easy conversion of data from one format to another

Our tool will assist you to convert data from one format to another. This will be possible in areas where the services you are using are not fully compatible. It will enable swift incorporation of latest services without the use of coding. So, you will gain access to local and remote services and analysis tools.

No tech expertise necessary for installation

There is no rocket science related to the installation and maintenance of WMS software. You can do it on your own. Moreover, there is no necessity to bring business operations to a halt. You can handle it by making job workflow changes. Complete assistance of web forms and complicated data related to workflow will help you to define data flow between various services you offer. As a result, data automation in a simple, timely manner will be possible.

The use of Workflow Management Software(WMS) in businesses has become a common practice these days. However, entrepreneurs often make the mistake of choosing the wrong tool to improve their productivity. You need to check some features for the Workflow Management Tool you are acquiring to serve your business needs. Some of them are mentioned below:-

Tool should be cloud based

There is no point in using a Workflow Management software if it isn’t cloud based. As the daily tasks of executives are no longer confined to their desks, access to a cloud based WMS can help them to work from any part of the world. Moreover, you won’t have to make big investments in hardware as well as software. This cloud based tool will save a lot of your work hours and money.

Email Notifications

Emails won’t be overlooked since they are a vital part of the communication process. Email notifications for work that has been recently assigned and SLA violations have a major role in ensuring the smooth execution of workflow. A business workflow management system(WMS)created around the email communication of your business offers a smooth correspondence within the workflow.

Patterns of workflow

Workflows can involve sequential, parallel or multi-tier processes or a combination of them. A strong workflow system won’t impose limitations on your process flow. Rather it will offer you with the flexibility to create these processes.

Presentation of Reports

One factor behind the use of this workflow automation software is to keep a track of how things are being handled. To assist this analysis, you need reports that indicate all details of these things. This reports will help you to take vital decisions while assimilating process as well as participant positions. A KPI dashboard will present a perfect picture mentioning the quality of work of each process and participant.

Modeling forms and graphical presentation